All you need to know about saved searches in Evernote

My previous post described how you can use Evernote shortcuts to quickly access saved searches. I neglected to explain how to create a saved search though. Today I’ll run through all you need to know about saved searches. And since I’ve kept you hanging, I’ll throw in a couple of bonus search tips too.

Parkes radio telescope at dawn

photo credit: Steve Dorman via flickr cc

Evernote’s powerful search tools find text in notes and attachments, and can even recognise text in photos. You can also save your searches for faster access the next time you need them. This is handy for searches you repeatedly use, and for recalling complex search expressions.

How to create a saved search

Once you’ve constructed a search expression, you can save it for future use. You can create up to 100 saved searches which should be more than enough.

  1. Enter a search expression into the search box to retrieve the notes you are looking for.
  2. Select Edit, Find, Save Search.
  3. Give the search a meaningful name and click OK.

How to run a saved search

  1. Click inside the Search notes box in the toolbar. ctrl + cmd + e (Mac) or Win + shift + f (Windows) do the same thing if you’re more keyboard oriented. The search box expands to show a list of recent searches and saved searches.
  2. Select the saved search you want to use. Evernote will run the search and display matching notes.

How to modify an existing saved search

  1. Click inside the Search notes box in the toolbar. It will expand to show a list of recent searches and saved searches.
  2. Highlight the saved search you want to change and click Edit at the far right of the highlighted search.
  3. Rename the search or change the search terms as needed and click Save.
Edit saved search dialog box

Edit or delete your saved search

How to delete a saved search

  1. Click inside the Search notes box in the toolbar. It will expand to show a list of recent searches and saved searches.
  2. Highlight the saved search you want to change and click Edit at the far right of the highlighted search.
  3. Click Delete Saved Search, then click Delete to confirm.


Bonus search tips

Bonus tip 1: Activate an Evernote search from anywhere

Evernote doesn’t even have to be running for you to start a search. You can run a search by using a global keyboard shortcut as long as the Evernote Helper application is running. This application lives in your Mac’s menu bar or in the system tray on Windows.

  1. Press ctrl + cmd + e on a Mac or Win + shift + f on Windows. Evernote will launch and place the cursor in the search box ready for you to enter the search terms.

Bonus tip 2: Find text in a note

Saved searches help you find the right notes, but sometimes you also need to search inside a specific note. This helps you jump to the right place inside longer notes. Use the Find command to locate text inside the note.

  1. Select the note you want to search inside.
  2. Select Edit, Find, Find Within Note…. You can also press cmd + f on a Mac or ctrl + f on Windows if you prefer keyboard commands. A smaller search box will appear just below the formatting area of the note.
  3. Enter the text you want to find.
  4. Click the arrow buttons next to the search box to find more occurrences of the text in the note. You can also press enter to move to the next occurrence.
  5. Click Done when you’re finished or press esc on the keyboard.

Question: What’s your favorite Evernote search tip? Leave a comment below to share your best search tip.

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5 Responses

  1. Smitty says:

    Why do my saved searches get renamed when I refresh? For example I have a saved search I want to call “Action Items” and when I name it and sync or refresh it gets renamed to “Action Items 1”. It is my only saved search.

    Thanks,
    Smitty

    • John Scullen says:

      Hi Smitty

      That’s a strange one. I haven’t seen that issue before.

      You could try this:
      1. Make a note of the search parameters for your search.
      2. Delete the existing saved search.
      3. Sync your account.
      4. Logout of Evernote. Restarting your computer shouldn’t be necessary, but wouldn’t hurt either.
      5. Restart Evernote and login.
      6. Create a new saved search and sync.

      Good luck. I hope this helps.

      John

      • Smitty says:

        Thanks John,

        Tried that and still getting a “1” appended to search name after I save and sync. Tried a couple of other parameters not used before and they all get the “1” added after sync. Weird but no big deal.

        Smitty

        • John Scullen says:

          Bummer. I’ve had a quick look on the Evernote support site and can’t see any similar issues having been reported. The only other thing I can suggest is to log a support incident with Evernote.

          Cheers

  1. June 29, 2015

    […] Saved searches let you save a search expression for future use. This works well for searches you run regularly or for saving complex search expressions you might need to use again. You can also shortcut a saved search for even faster access. If you’re not using saved searches already, I’ll cover this in the next post. […]

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