Tagged: omnifocus

Find In OmniFocus Revisited

REVISITED: Quickly search everything in OmniFocus with one shortcut key

I’m clearly not the only one who has moments when I’m not sure where (or if) I stashed a task in OmniFocus. The original post generated more interest than I expected. It didn’t seem right that such a handy function should only be available to OmniFocus Pro users. OmniFocus Standard edition users can now join the party too. Edi’s comment on Kourosh Dini’s Using OmniFocus site steered me toward another way of solving the problem. This new approach doesn’t use a custom perspective, so it works in the OmniFocus Standard edition. I started using the custom perspective long before discovering...

Find in OmniFocus

Quickly search everything in OmniFocus with one shortcut key

Without a tool like OmniFocus, staying on top of my responsibilities would be tough. With hundreds of items active at any time, sometimes things get misplaced. “Haven’t I already created that project? What was I waiting on from David? What else do I need to discuss with him? Who did I lend that Pink Floyd CD to?” Questions like these dictate a comprehensive search before I can answer them. If I’m not exactly sure where I’ve filed a task, I search all remaining tasks instead of rummaging through multiple projects or contexts. This happens several times each day. The manual...

The Context Quandary: 6 ways to make @computer useful again

The context quandary: 6 ways to make @computer useful again

Contexts made perfect sense as I read Getting Things Done, but the experience didn’t live up to my expectations. For edge cases like @errands1 and @agendas, they were wonderful. For the bulk of my tasks, contexts added little value. That’s because the situations where I don’t have access to a computer and the internet are as rare as rocking-horse poo. With more than 80% of my tasks landing in the @computer context, it was next to useless as a filter. I experimented with various approaches to making the @computer context as effective as @errands. Let’s do a quick recap on...

Missing spanner

Don’t make this mistake when you loan things to others

Have you ever loaned an item to someone and felt certain you’d remember it? I’ve done it many times. Then my attention turns elsewhere and that’s the last I think of it until one of two things happens: The person returns the item and I think “oh, that’s right, I’d forgotten I’d loaned you that”; or I need to use the item again. As I turn the house upside-down looking for it, I have a vague recollection of having loaned it to… somebody. The solution Eventually I learned that unless I wrote down who I’d loaned things to, there was...

Overloaded motorbike

How to migrate your stuff from Toodledo to OmniFocus

After using Toodledo as my trusted GTD system for around four years, I recently switched to OmniFocus. OmniFocus is one of the applications at the top of the task manager food chain, so I was surprised how few import options there are. I’ve recorded the process that worked for me and I’m hoping others making the transition will find this useful. If you’re migrating to OmniFocus from another task manager, most of this will apply as long as your current task manager can export data in CSV format. You cannot import Toodledo’s CSV output into OmniFocus without first massaging the...